Sample Letter #1
RE: Special meeting on profit-sharing plan
John Doe would like to meet with employees this Friday to discuss the possibility of a long-term profit-sharing program. To avoid closing the offices, half of the staff should attend the meeting at 3:00 p.m. and the other half at 4:00 p.m. Please make the necessary arrangements.
I suggest you review the present benefits package before attending, so you will understand all the implications of a change. This is a unique opportunity to help structure a plan for your maximum benefit. Please plan to attend.
Sample Letter #2
RE: Mandatory Meeting
Plan to attend a meeting on our new retirement plan on Friday, November 29, in the large conference room. The meeting begins at 1:30 p.m. and will last one hour.
Complete the attached fact finder and bring it with you.