Sample Letter #1
RE: July research meeting
We will hold our monthly research meeting in the conference room at 11:00 a.m. on Friday, July 16.
John and Jane will report on the meeting with their French counterparts. Each of us should be prepared to give an update on our current projects. I think John and Jane’s report will be of special interest to the additives division.
If you cannot make the meeting, be sure your assistant is prepared to give your report.
Sample Letter #2
We will hold our monthly planning meeting at 4:00 p.m. on Thursday, March 12, in the small conference room. Plan to discuss:
* staff requirements
* audit procedures
* budget revisions
* sales convention
Feel free to add to this agenda by notifying Mary at extension 5555 by noon the day of the meeting.